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Configuration

Use the asset accounting configurations to manage all aspects of your fixed asset accounting processes. Asset accounting setups default values from various settings to documents and transactions to simplify data entry and automate various transactions.

Asset Category

Asset category allows you to group similar assets and thereby allows organizations to activate and create depreciation of several assets together. The asset category also provides accounts for various asset transactions.

Asset category is a mandatory field on assets. Thus, you need to define at least one asset category before creating an asset in the system.

To view/create/update an asset category, navigate to the "asset category" search screen from your dashboard/favorite.

Enter the organization/asset category details or any other criteria in the search form and click on the search button to view an existing asset category.
Click on create a new button to create a new asset category; by manually entering all the information,

If you don't enter organization details, the system will show you all the asset categories. If your organization has configured to make any field mandatory for search, then you have to enter those fields to search asset categories.
The application will fetch all the server data and take you to the search result screen. The search result screen looks a bit different on desktop and mobile devices.

To view the search result in a table format, click on the table icon available in the bottom left corner.

To open a specific asset category, click on the menu of that record, and click on view/fetch & view.

You can also click on the expand icon against any item on the search result screen to view the asset category details such as business unit name, payment term, price list, etc.

The system will fetch all the data related to the selected asset category. The asset category details are shown either right to the search result screen or on a separate screen, depending on the device size.

Scroll left, right, up, and down to view all the details. The asset category line and details are shown in a separate tab. The default configuration shows fields in various functional groups, such as

  • Finance
  • Entity
  • Reference
  • Data
  • Control
  • Etc

You can configure the application to show which fields should be shown under which group. You can also create new groups as per your business requirements.

All Fields
NameSequenceLabelInputTypeField Group
10faAssetCategoryIdFa Asset Category IddefferedSelectREFERENCE
10srcEntityNameSrc Entity NamedefferedSelectDEFAULT
20srcEntityIdSrc Entity IdInputType.textREFERENCE
30assetCategoryAsset CategoryInputType.textFieldDEFAULT
40segment1Segment 1InputType.textFieldFINANCE
50segment2Segment 2InputType.textFieldFINANCE
60segment3Segment 3InputType.textFieldFINANCE
70categoryTypeCategory TypeInputType.selectCONTROL
80descriptionDescriptionInputType.textFieldDEFAULT
90enabledCbEnabled CbInputType.switchFieldDEFAULT
100capitalizeCbCapitalize CbInputType.switchFieldDEFAULT
110inPhysicalInvCbIn Physical Inv CbInputType.switchFieldDEFAULT
120glAcProfileHeaderIdGl Ac Profile Header IddefferedSelectREFERENCE
5130createdByCreated ByInputType.textREFERENCE
5140creationDateCreation DateInputType.textREFERENCE
5150lastUpdatedByLast Updated ByInputType.textREFERENCE
5160lastUpdateDateLast Update DateInputType.textREFERENCE

Book

Asset books maintain asset costs and the accumulated depreciation. You can create and assign several asset books to an asset. The system maintains deprecation for each asset in all assigned asset books. However, the system creates accounting entries for only the primary asset book. You must assign one primary asset book to each asset before running depreciation for that asset. Each asset book contains its own depreciation rules, cost, and other associated settings.

To view/create/update an asset book, navigate to the "asset book" search screen from your dashboard/favorite.

Enter the organization/asset book details or any other criteria in the search form and click on the search button to view an existing asset book.
Click on create a new button to create a new asset book; by manually entering all the information,

If you don't enter organization details, the system will show you all the asset books. If your organization has configured to make any field mandatory for search, then you have to enter those fields to search asset books.
The application will fetch all the server data and take you to the search result screen. The search result screen looks a bit different on desktop and mobile devices.

To view the search result in a table format, click on the table icon available in the bottom left corner.

To open a specific asset book, click on the menu of that record, and click on view/fetch & view.

You can also click on the expand icon against any item on the search result screen to view the asset book details such as business unit name, payment term, price list, etc.

The system will fetch all the data related to the selected asset book. Depending on the device size, the asset book details are shown either right to the search result screen or on a separate screen.

Scroll left, right, up, and down to view all the details. The asset book line and details are shown in a separate tab. The default configuration shows fields in various functional groups, such as

  • Finance
  • Entity
  • Reference
  • Data
  • Control
  • Etc

You can configure the application to show which fields should be shown under which group. You can also create new groups as per your business requirements.

All Fields
NameSequenceLabelInputTypeField Group
10faBookIdFa Book IddefferedSelectREFERENCE
10srcEntityNameSrc Entity NamedefferedSelectDEFAULT
20srcEntityIdSrc Entity IdInputType.textREFERENCE
30bookNameBook NameInputType.textFieldDEFAULT
40bookTypeBook TypeInputType.selectCONTROL
50primaryFaAssetBookIdPrimary Fa Asset Book IdInputType.textREFERENCE
60descriptionDescriptionInputType.textFieldDEFAULT
70inactiveOnInactive OnInputType.dateDEFAULT
80allowGlPostingCbAllow Gl Posting CbInputType.switchFieldDEFAULT
90faCalendarCodeFa Calendar CodeInputType.textFieldDEFAULT
100revalueAccumDepriciationCbRevalue Accum Depriciation CbInputType.switchFieldDEFAULT
110retireRevaluationReserveCbRetire Revaluation Reserve CbInputType.switchFieldDEFAULT
120revalueYtdDepriciationCbRevalue Ytd Depriciation CbInputType.switchFieldDEFAULT
130saleProceedsGainAcIdSale Proceeds Gain Ac IddefferedSelectREFERENCE
140saleProceedsLossAcIdSale Proceeds Loss Ac IddefferedSelectREFERENCE
150saleProceedsClearingAcIdSale Proceeds Clearing Ac IddefferedSelectREFERENCE
160removalCostGainAcIdRemoval Cost Gain Ac IddefferedSelectREFERENCE
170removalCostLossAcIdRemoval Cost Loss Ac IddefferedSelectREFERENCE
180removalCostClearingAcIdRemoval Cost Clearing Ac IddefferedSelectREFERENCE
190nbvRetiredGainAcIdNbv Retired Gain Ac IddefferedSelectREFERENCE
200nbvRetiredLossAcIdNbv Retired Loss Ac IddefferedSelectREFERENCE
210revalReserveRetiredGainAcIdReval Reserve Retired Gain Ac IddefferedSelectREFERENCE
220revalReserveRetiredLossAcIdReval Reserve Retired Loss Ac IddefferedSelectREFERENCE
230deffDepriciationReserveAcIdDeff Depriciation Reserve Ac IddefferedSelectREFERENCE
240deffDepriciationExpenseAcIdDeff Depriciation Expense Ac IddefferedSelectREFERENCE
250deffDepriciationAdjustmentAcIdDeff Depriciation Adjustment Ac IddefferedSelectREFEREN
260defaultAcIdDefault Ac IddefferedSelectPLANNING
310glAcProfileHeaderIdGl Ac Profile Header IddefferedSelectREFERENCE
5270createdByCreated ByInputType.textREFERENCE
5280creationDateCreation DateInputType.textREFERENCE
5290lastUpdatedByLast Updated ByInputType.textREFERENCE
5300lastUpdateDateLast Update DateInputType.textREFERENCE