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This documentation is incomplete.

Resource management in the project module provides tools to manage the requirement and usage of resources for a project. Resources are defined in HCM modules and assigned to activities against a department. However, the system shows various views on the total resource requirement at project and task levels.

You can divide the overall process flow of Resource Management into three segments

  • Demand: Adding a resource to an activity creates a demand for the capacity planning
  • Supply: The capacity planning suggests a supply to fulfill the project demand
  • Transaction: The application provides four different types of transactions to manage the demand and availability of resources
    1. Apply Resource - Charge resources to a project activity
    2. Reverse Resource - Reverse a wrongly applied resource to an activity

You can view the resource details in several formats:

  1. In a list format
  2. In a table format
  3. In a simple step format with all the mandatory fields in a single step

List View

To create/view/update any project resource, navigate to the "project resource" screen from your dashboard/favorite. Navigate to the Resources tab on the project screen to view/add/update activities associated with a project's resource. You can also add activities to a project from the resource screen.

Click on any button to view the resource in the corresponding format.

In the project resource tab, click on the add new entity to add a new line. If a line exists, click on copy entity to copy all the details. Enter the resource details or other criteria in the search form and click on the search button to view an existing resource.

You can enable/disable fields allowed to be copied in the menu configuration.

If you click on the create a new button, the system will open a simple step form to create a new resource. You can click on the detail right bottom to view all the fields available for the object.

To view the search result in a table format, click on the table icon in the bottom left corner.

You can also click the expand icon against any label to view all the fields of that label.

Resource Sequence: Enter a numeric value for the resource sequence. The resource sequence is a mandatory field.

Mfg Resource: Select a resource name from the resource list. The resource is a select field, i.e., you can enter three letters of the resource name to search for the resource. You can also click the search popup icon to search and select the resource.

Required Quantity Required resource quantity for the activity. This value is used to calculate the resource requirement for the activity. The system allows you to charge more/less quantity than the required quantity.

Required Units Number of units of the same resource required for the activity. Ex: If you need two units of the same resource, enter 2. If the required quantity is 10 hrs, the system will consider 20 hrs as required hours.

Org Code The value defaults from the activity.

Scroll left, right, up, and down to view all the details. The document line and details are shown in a separate tab. The default configuration shows fields in various functional groups, such as

  • Finance
  • Entity
  • Reference
  • Data
  • Control
  • Etc

You can configure the application to show which fields should be shown under which group. You can also create new groups as per your business requirements.

Need by date: You can use the date fields to specify the requirement date/need by date of the resource to start the activity.

All Fields
SequenceNameLabelInputTypeField Group
10vvOrgCodeOrg CodedefferedSelectENTITY
10vvPrjProjectHeaderIdPrj Project Header IddefferedSelectREFERENCE
20vvProjectNameProject NamedefferedSelectDEFAULT
30vvProjectNumberProject NumberdefferedSelectDATA
40vvTaskOwnerTask OwnerdefferedSelectDEFAULT
50vvTaskLevelTask LeveldefferedSelectDEFAULT
60vvTaskNumberTask NumberdefferedSelectDATA
70vvTaskNameTask NamedefferedSelectDEFAULT
80vvActivitySequenceActivity SequenceInputType.textDEFAULT
90vvInvOrgIdInv Org IddefferedSelectREFERENCE
100vvActivityDescriptionActivity DescriptionInputType.textDEFAULT
110vvMfgResourceMfg ResourcedefferedSelectDEFAULT
120vvResourceDescriptionResource DescriptionInputType.textDEFAULT
130prjProjectActivityResIdPrj Project Activity Res IdInputType.textREFERENCE
140srcEntityNameSrc Entity NamedefferedSelectDEFAULT
150srcEntityIdSrc Entity IdInputType.textREFERENCE
160prjProjectActivityIdPrj Project Activity IdInputType.textREFERENCE
170resourceSequenceResource SequenceInputType.numberDEFAULT
180chargeBasisCharge BasisInputType.selectDEFAULT
190bomResourceIdBom Resource IddefferedSelectREFERENCE
200resourceUsageResource UsageInputType.textFieldDEFAULT
210resourceScheduledCbResource Scheduled CbInputType.switchFieldDEFAULT
220requiredQuantityRequired QuantityInputType.textFieldDATA
230chargeTypeCharge TypeInputType.selectCONTROL
240standardRateCbStandard Rate CbInputType.switchFieldFINANCE
5250createdByCreated ByInputType.textREFERENCE
5260creationDateCreation DateInputType.textREFERENCE
5270lastUpdatedByLast Updated ByInputType.textREFERENCE
5280lastUpdateDateLast Update DateInputType.textREFERENCE

Simple Step View

The simple step form shows all the mandatory fields required to add a resource to activity in step form. By default, the application shows only two mandatory fields:

  • Resource Sequence
  • Org Code

A simple step form is a simple way to create a resource as the user goes through the steps and needs to focus only on one field at a time. The application will show the next field when the user clicks the Next button. However, as per your business requirements, you can make any other field mandatory.

Tabular View

The tabular view shows all the activities in a table. The default configuration of the table shows all the fields. However, you can configure the table only to show the fields you want.