Skip to main content

Chart Of Accounts

caution

This documentation is incomplete.

A chart of accounts lists all the accounts created in an organization for recording transactions in its general ledger. Accounts can only be added to the chart of accounts as needed; they can not be removed, especially if any transaction had been posted to the account. However, the system allows you to update certain accounts' values (such as Status, Description, etc.).

In InoERP, Chart Of Accounts are created in 3 steps

  1. Create Chart Of Accounts Structure
  2. Create values for each element of the Chart Of Accounts structure
  3. Create Chart Of Account Combinations

COA Structure

To create/view/update a COA, navigate to the "COA" screen from your dashboard/favorite.

Enter the organization/COA details or any other criteria in the search form and click on the search button to view an existing COA.

If you don't enter organization details, the system will show you all the COAs. If your organization has configured to make any field mandatory for search, then you have to enter those fields to search COAs.
The application will fetch all the server data and take you to the search result screen. The search result screen looks a bit different on desktop and mobile devices.

If you click on the Create New button, the system will open a simple step form to create a new COA. You can click on the detail right bottom to view all the fields available for the object.

To view the search result in a table format, click on the table icon available on the bottom left corner.

To view specific COA details, click on the menu of that record, and click on view/fetch & view.

You can also click on the expand icon against any item on the search result screen to view the COA header details, such as COA name, balancing segment, etc.

The system will fetch all the selected COA data. Depending on the device size, the cost details are shown either right to the search result screen or on a separate screen.

Scroll left, right, up, down to view all the details. The document line and details are shown in a separate tab.. The default configuration shows fields in various functional groups such as

  • Finance
  • Entity
  • Reference
  • Data
  • Control
  • Etc

You can configure the application to show which fields should be shown under which group. You can also create new groups as per your business requirements.

All Fields
SequenceNameLabelInputTypeField Group
10glCoaIdGl Coa IddeferredSelectREFERENCE
10srcEntityNameSrc Entity NamedeferredSelectDEFAULT
20srcEntityIdSrc Entity IdInputType.textREFERENCE
30coaNameCoa NameInputType.textFieldDEFAULT
40descriptionDescriptionInputType.textFieldDEFAULT
50balancingBalancingInputType.selectDEFAULT
60costCenterCost CenterInputType.selectFINANCE
70naturalAccountNatural AccountInputType.selectFINANCE
80interCompanyInter CompanyInputType.selectFINANCE
90coaSegment1Coa Segment 1InputType.textFieldFINANCE
100coaSegment2Coa Segment 2InputType.textFieldFINANCE
110coaSegment3Coa Segment 3InputType.textFieldFINANCE
120coaSegment4Coa Segment 4InputType.textFieldFINANCE
130coaSegment5Coa Segment 5InputType.textFieldFINANCE
140coaSegment6Coa Segment 6InputType.textFieldFINANCE
150coaSegment7Coa Segment 7InputType.textFieldFINANCE
160coaSegment8Coa Segment 8InputType.textFieldFINANCE
170coaSeparatorCoa SeparatorInputType.selectDEFAULT
180allowDynamicInsertAllow Dynamic InsertInputType.selectDEFAULT
190statusStatusInputType.selectCONTROL
200revEnabledCbRev Enabled CbInputType.switchFieldDEFAULT
210revNumberRev NumberInputType.numberDATA
5220createdByCreated ByInputType.textREFERENCE
5230creationDateCreation DateInputType.textREFERENCE
5240lastUpdatedByLast Updated ByInputType.textREFERENCE
5250lastUpdateDateLast Update DateInputType.textREFERENCE

Segment Values

To create/view/update segment values, navigate to the "System Value Group Header" screen from your dashboard/favorite.

Enter the header code details or any other criteria in the search form and click on the search button to view existing segment values.

HeaderCodes for COA values
  • COA_SEGMENT1: Values for the chart of account segment 1
  • COA_SEGMENT2: Values for the chart of account segment 2
  • COA_SEGMENT3: Values for the chart of account segment 3
  • COA_SEGMENT4: Values for the chart of account segment 4
  • COA_SEGMENT5: Values for the chart of account segment 5
  • COA_SEGMENT6: Values for the chart of account segment 6
  • COA_SEGMENT7: Values for the chart of account segment 7
  • COA_SEGMENT8: Values for the chart of account segment 8

If you don't enter any search criteria, the system will show you all the segment values. If your organization has configured to make any field mandatory for search, then you have to enter those fields to search segment values.
The application will fetch all the server data and take you to the search result screen. The search result screen looks a bit different on desktop and mobile devices.

If you click on the Create New button, the system will open a simple step form to create new segment values. You can click on the detail right bottom to view all the fields available for the object.

To view the search result in a table format, click on the table icon in the bottom left corner.

To view specific segment values details, click on the menu of that record, and click on view/fetch & view.

You can also click on the expand icon against any item on the search result screen to view the segment values header details, such as segment values name, balancing segment, etc.

The system will fetch all the selected segment values data. Depending on the device size, the cost details are shown either right to the search result screen or on a separate screen.

Scroll left, right, up, down to view all the details. The document line and details are shown in a separate tab.. The default configuration shows fields in various functional groups such as

  • Finance
  • Entity
  • Reference
  • Data
  • Control
  • Etc

You can configure the application to show which fields should be shown under which group. You can also create new groups as per your business requirements.

All Fields
SequenceNameLabelInputTypeField Group
10sysValueGroupHeaderIdSys Value Group Header IdInputType.textREFERENCE
10srcEntityNameSrc Entity NamedeferredSelectDEFAULT
20srcEntityIdSrc Entity IdInputType.textREFERENCE
30headerCodeHeader CodeInputType.textFieldDEFAULT
40accessLevelAccess LevelInputType.textFieldDEFAULT
50valueGroupValue GroupInputType.textFieldDEFAULT
60descriptionDescriptionInputType.textFieldDEFAULT
70moduleCodeModule CodeInputType.textFieldDEFAULT
80validationTypeValidation TypeInputType.textFieldCONTROL
90fieldTypeField TypeInputType.textFieldCONTROL
100minSizeMin SizeInputType.numberPLANNING
110maxSizeMax SizeInputType.numberPLANNING
120minValueMin ValueInputType.numberPLANNING
130maxValueMax ValueInputType.numberPLANNING
140fixedSizeFixed SizeInputType.numberDEFAULT
150numberOnlyCbNumber Only CbInputType.switchFieldDATA
160uppercaseOnlyCbUppercase Only CbInputType.switchFieldDEFAULT
170optionAssignmentsOption AssignmentsInputType.textFieldDEFAULT
180statusStatusInputType.selectCONTROL
190revEnabledRev EnabledInputType.selectDEFAULT
200revNumberRev NumberInputType.numberDATA
250docStatusDoc StatusInputType.selectCONTROL
5210createdByCreated ByInputType.textREFERENCE
5220creationDateCreation DateInputType.textREFERENCE
5230lastUpdatedByLast Updated ByInputType.textREFERENCE
5240lastUpdateDateLast Update DateInputType.textREFERENCE
10sysValueGroupHeaderIdSys Value Group Header IdInputType.textREFERENCE
10srcEntityNameSrc Entity NamedeferredSelectDEFAULT
20srcEntityIdSrc Entity IdInputType.textREFERENCE
30headerCodeHeader CodeInputType.textFieldDEFAULT
40accessLevelAccess LevelInputType.textFieldDEFAULT
50valueGroupValue GroupInputType.textFieldDEFAULT
60descriptionDescriptionInputType.textFieldDEFAULT
70moduleCodeModule CodeInputType.textFieldDEFAULT
80validationTypeValidation TypeInputType.textFieldCONTROL
90fieldTypeField TypeInputType.textFieldCONTROL
100minSizeMin SizeInputType.numberPLANNING
110maxSizeMax SizeInputType.numberPLANNING
120minValueMin ValueInputType.numberPLANNING
130maxValueMax ValueInputType.numberPLANNING
140fixedSizeFixed SizeInputType.numberDEFAULT
150numberOnlyCbNumber Only CbInputType.switchFieldDATA
160uppercaseOnlyCbUppercase Only CbInputType.switchFieldDEFAULT
170optionAssignmentsOption AssignmentsInputType.textFieldDEFAULT
180statusStatusInputType.selectCONTROL
190revEnabledRev EnabledInputType.selectDEFAULT
200revNumberRev NumberInputType.numberDATA
250docStatusDoc StatusInputType.selectCONTROL
5210createdByCreated ByInputType.textREFERENCE
5220creationDateCreation DateInputType.textREFERENCE
5230lastUpdatedByLast Updated ByInputType.textREFERENCE
5240lastUpdateDateLast Update DateInputType.textREFERENCE

Lines

You can add multiple lines to each COA header. Each COA line contains an item, UOM, product segment code, segment value, description, account type, etc.

Navigate to the lines tab to view/add/update lines.
Click on the add new entity to add a new line. If a line already exists, click on copy entity to copy all the details. You can enable/disable fields allowed to be copied in the menu configuration.

Code: Enter an alpha-numeric code for the segment code.

Value: Enter an alpha-numeric code for the segment code. You can use the same value for both Code and value if you don't have any business requirement to show COAs values in different meanings.

The reference groups show various ids for reference only. You don't need to enter any information in this section. When you save a COA for the first time, the system will auto-populate the newly created header id and line ids.

Scroll left, right, up, and down view all other fields.

Enter all the other fields and click on the save button to save the COA. The app will post all the data to the server and will show the messages returned from the server.

All Fields
SequenceNameLabelInputTypeField Group
10sysValueGroupLineIdSys Value Group Line IdInputType.textREFERENCE
10srcEntityNameSrc Entity NamedeferredSelectDEFAULT
20srcEntityIdSrc Entity IdInputType.textREFERENCE
30headerCodeHeader CodeInputType.deferredSelectDEFAULT
40sysValueGroupHeaderIdSys Value Group Header IdInputType.textREFERENCE
50codeCodeInputType.textFieldDEFAULT
60codeValueCode ValueInputType.textFieldDEFAULT
70descriptionDescriptionInputType.textFieldDEFAULT
80accountQualifierAccount QualifierInputType.textFieldFINANCE
90allowBudgetingCbAllow Budgeting CbInputType.switchFieldDEFAULT
100allowPostingCbAllow Posting CbInputType.switchFieldDEFAULT
110statusStatusInputType.selectCONTROL
120parentCbParent CbInputType.switchFieldDEFAULT
130parentLineIdParent Line IdInputType.textREFERENCE
140effectiveStartDateEffective Start DateInputType.dateDATE
150effectiveEndDateEffective End DateInputType.dateDATE
200docStatusDoc StatusInputType.selectCONTROL
5160createdByCreated ByInputType.textREFERENCE
5170creationDateCreation DateInputType.textREFERENCE
5180lastUpdatedByLast Updated ByInputType.textREFERENCE
5190lastUpdateDateLast Update DateInputType.textREFERENCE
10sysValueGroupLineIdSys Value Group Line IdInputType.textREFERENCE
10srcEntityNameSrc Entity NamedeferredSelectDEFAULT
20srcEntityIdSrc Entity IdInputType.textREFERENCE
30headerCodeHeader CodeInputType.deferredSelectDEFAULT
40sysValueGroupHeaderIdSys Value Group Header IdInputType.textREFERENCE
50codeCodeInputType.textFieldDEFAULT
60codeValueCode ValueInputType.textFieldDEFAULT
70descriptionDescriptionInputType.textFieldDEFAULT
80acTypeAc TypeInputType.selectCONTROL
90allowBudgetingCbAllow Budgeting CbInputType.switchFieldDEFAULT
100allowPostingCbAllow Posting CbInputType.switchFieldDEFAULT
110statusStatusInputType.selectCONTROL
120parentCbParent CbInputType.switchFieldDEFAULT
130parentLineIdParent Line IdInputType.textREFERENCE
140effectiveStartDateEffective Start DateInputType.dateDATE
150effectiveEndDateEffective End DateInputType.dateDATE
200docStatusDoc StatusInputType.selectCONTROL
5160createdByCreated ByInputType.textREFERENCE
5170creationDateCreation DateInputType.textREFERENCE
5180lastUpdatedByLast Updated ByInputType.textREFERENCE
5190lastUpdateDateLast Update DateInputType.textREFERENCE

Accounts - COA Combinations

To create/view/update a COA Combination, navigate to the "COA Combination" screen from your dashboard/favorite.

Enter the organization/COA Combination details or any other criteria in the search form and click on the search button to view an existing COA Combination.

If you don't enter organization details, the system will show you all the COA Combinations. If your organization has configured to make any field mandatory for search, then you have to enter those fields to search COA Combinations.
The application will fetch all the server data and take you to the search result screen. The search result screen looks a bit different on desktop and mobile devices.

If you click on the Create New button, the system will open a simple step form to create a new COA Combination. You can click on the detail right bottom to view all the fields available for the object.

To view the search result in a table format, click on the table icon in the bottom left corner.

To view specific COA Combination details, click on the menu of that record, and click on view/fetch & view.

You can also click on the expand icon against any item on the search result screen to view the COA Combination header details, such as COA Combination name, balancing segment, etc.

The system will fetch all the selected COA Combination data. Depending on the device size, the cost details are shown either right to the search result screen or on a separate screen.

Scroll left, right, up, down to view all the details. The document line and details are shown in a separate tab.. The default configuration shows fields in various functional groups such as

  • Finance
  • Entity
  • Reference
  • Data
  • Control
  • Etc

You can configure the application to show which fields should be shown under which group. You can also create new groups as per your business requirements.

All Fields
SequenceNameLabelInputTypeField Group
10glCoaCombinationIdGl Coa Combination IdInputType.textREFERENCE
10acTypeAc TypeInputType.selectCONTROL
20statusStatusInputType.selectCONTROL
30glCoaIdGl Coa IddeferredSelectREFERENCE
40coaSegment1Coa Segment 1deferredSelectFINANCE
50coaSegment2Coa Segment 2deferredSelectFINANCE
60coaSegment3Coa Segment 3deferredSelectFINANCE
70coaSegment4Coa Segment 4deferredSelectFINANCE
80coaSegment5Coa Segment 5deferredSelectFINANCE
90coaSegment6Coa Segment 6deferredSelectFINANCE
100coaSegment7Coa Segment 7deferredSelectFINANCE
110coaSegment8Coa Segment 8deferredSelectFINANCE
120shortCombinationShort CombinationInputType.textFieldDEFAULT
130combinationCombinationInputType.textFieldDEFAULT
180descriptionDescriptionInputType.textFieldDEFAULT
190vvCoaNameCoa NamedeferredSelectDEFAULT
200vvBalancingBalancingInputType.textDEFAULT
210vvCostCenterCost CenterInputType.textFINANCE
220vvNaturalAccountNatural AccountInputType.textFINANCE
230vvInterCompanyInter CompanyInputType.textFINANCE
240vvCoaCoaSegment1Coa Coa Segment 1deferredSelectFINANCE
250vvCoaCoaSegment2Coa Coa Segment 2deferredSelectFINANCE
260vvCoaCoaSegment3Coa Coa Segment 3deferredSelectFINANCE
270vvCoaCoaSegment4Coa Coa Segment 4deferredSelectFINANCE
280vvCoaCoaSegment5Coa Coa Segment 5deferredSelectFINANCE
290vvCoaCoaSegment6Coa Coa Segment 6deferredSelectFINANCE
300vvCoaCoaSegment7Coa Coa Segment 7deferredSelectFINANCE
310vvCoaCoaSegment8Coa Coa Segment 8deferredSelectFINANCE
320vvCoaSeparatorCoa SeparatorInputType.textDEFAULT
330vvAllowDynamicInsertAllow Dynamic InsertInputType.textDEFAULT
5140createdByCreated ByInputType.textREFERENCE
5150creationDateCreation DateInputType.textREFERENCE
5160lastUpdatedByLast Updated ByInputType.textREFERENCE
5170lastUpdateDateLast Update DateInputType.textREFERENCE